Policy Management solution is designed to manage the entire policy lifecycle, from version controlled Policy development, consistent creation, and internal review/ approval to automated communication and knowledge assessment – with escalation, full audit and reporting available at every stage of policy life cycle.
Review
Review through email, respond with comments. Suggest & Track amendmentsPublish
Disseminate the Policy through integration in HR systemAssessment
Employees & stakeholder can read policies & complete assesment with storage in personal libraryCertification
Automated knowledge assesments can be attached & online certificate can be generateReport/Audit
Audit trail for actions by each employees can be tracked for policy acceptance & knowledge managementFeatures
Policy Training and Acknowledgement
Send notifications and optional quizzes to employees when a policy is launched
Search and Reports
Full text search and documents tags enables your employees to find the documents relevant to them
Acknowledgments
Get an acknowledgment from employees on reading and understanding of critical policies
Custom Quizzes for Employees
Test employees understanding on all or any of the policy by custom quizzes
Real time Dashboards
Track status of Policies (Renewal / Review / Expired) and employee’s status on acknowledgment.
Event based alerts
Be notified when you have a task to complete for a policy or when a policy has been updated.
For Policy Managers
Saves time with our tested policy template and never write another policy from scratch again.
Best Practice Template
save time with our road tested policy templates and never write another policy from scratch again.
Audit Reports and Logs
Satisfy audit requirements with one click reporting and employee action logs.
Version History
It saves historical copy of each document every time a critical action is taken on it.
Automated Policy Distribution
Easily assign policies to individual employee or group for sign-off & follow-up for overdue assignments.
Be audit ready and stop tireless administration of policies
For Employees
Enable employees to find the policies, procedures and forms relevant to them and build a culture of compliance.
Directory Integration
It integrates with your Company directory so that employees can use existing login credentials.
Two-Way Communications
my-Policies gives employees and policy owners the opportunity to share feedback and respond accordingly.
Intuitive Interface
The simplistic user interface enables employees to take advantage of my-Policies with minimal training.
Centralized Storage
Auto-publish and distribute policies and procedures in a centralized location for quick and easy search.
Digital Sign-off
Stop chasing and storing stacks of paper signatures and start leveraging digital sign-offs.
CREATE YOUR POLICIES IN A SMARTER PLATFORM
Identify the need and develop the Policy within the system by using the Standard template uploaded in the system.
PUBLISHING POLICIES MADE EASY
Integration with Active Directory/HR systems makes it simple to notify targeted individuals, departments, groups or regions by email that a Policy requires their attention. The email contains a URL which automatically takes them to their personal my-Policies Inbox.
AUDIT AND TRACK EVERY ACTION
Audit trails ensure that every action or inaction is recorded. In addition, exception reports quickly pinpoint users that have not yet accepted a Policy or taken a knowledge assessment so that remedial action may be taken.